Everything in its place.
One trusted place for every approved asset.
Trove is a digital asset management system that brings your organisation's photography, video, documents and brand files together in one simple, branded portal. Teams, agencies and partners find, request and share the right content — without chasing marketing, guessing which version is current, or waiting on another transfer link.
- Unlimited users
- Permissions and approvals
- Usage rights and consent
- Priced by storage, not seats
Autumn campaign — master.mp4
Conference 2026 — selects
Brand guidelines 2026.pdf
Right now, you are the asset library
Every organisation has the same four conversations. All four stop the day a digital asset management system exists.
Do we still have the photos from the conference two years ago?
— someone, every quarter
The transfer link expired. Can you send it again?
— your agency, on a Monday
Is this the current logo? It looks different to the deck.
— a regional office
Are we allowed to use this one externally?
— and nobody is quite sure
Three things stop being your problem
Your inbox stops being the library
Marketing, sales, regional offices and agencies help themselves to the current, approved version instead of asking someone for it. One address, everything on it, and it stays there when the person who organised it moves on.
Partners get access, not attachments
Agencies, distributors, press and freelancers get their own accounts, each seeing exactly as much as you allow. No 40-gigabyte transfers, no links that died on Friday, no drives in the post.
Nothing leaves that shouldn't
Every asset carries whether it's cleared for use outside the organisation and whose signed consent covers it. External requests are approved by someone at your end before anything is downloaded — and it's all logged.
Built for the way work actually moves
Same library, six different jobs. Pick the one that sounds like yours.
One version of the truth, and it's the right one
Campaign shoots, product photography, brand marks and guidelines all live together and all stay current. When the brand refreshes, you replace it once and every team is using the new one that afternoon.
- Folders per campaign, brand, product line or year
- Search the whole library at once, not folder by folder
- Download one file, a selection, or a whole campaign as a zip
- See which assets are actually being used, and by whom
4,281
assets, one address, everyone on the same version
Give an agency access without giving them everything
External users browse the library and request what they need. Somebody at your end approves it. They never see the folders you haven't opened to them, and nothing is emailed anywhere.
- External accounts that browse but can't download unapproved
- Approve or decline in one click, with a reason and a record
- Share links for people with no account at all, expiring by themselves
- Unlimited accounts — partners don't cost you per seat
0
per-seat charges for the partners you invite
Regional offices, franchises and distributors, all served
Everyone pulls approved, on-brand material from the same place instead of rebuilding it locally or using a logo they found in an old email. Head office stops being a bottleneck and starts being a source.
- Accounts by site, region or partner type
- Assets marked internal or cleared for external use
- Every download logged, by person and by asset
- Bulk-upload whole folder trees — the structure comes with it
One
source of truth for every site you operate
Staff photography, with the consent attached to it
People photography is the material most likely to cause a problem and least likely to be documented. Signed releases are stored against the very images and videos they cover, so the answer to "can we use this" is on the file rather than in someone's memory.
- Consent forms held against individual assets, visible only to your team
- One video, several people, several forms — all linked
- Expiry dates flagged before they catch you out
- Suppliers see that consent exists, never the document itself
Signed
releases stored against the people they cover
Files arrive from the shoot, not from a transfer link
Send your photographer, videographer or agency a link and they upload straight into your library — no account, no password, no seat to pay for. What they send waits in an inbox until somebody at your end files it, so nothing appears in front of the rest of the company until you have looked at it.
- A link anyone can upload through, with no account at all
- Big video and raw files go up in pieces and resume if the connection drops
- Arrives as one batch, with who sent it and what the shoot was
- File the whole batch into a folder and tag it in one go, or reject it
0
accounts to create for the people who shoot for you
Press-ready assets, out of the door in a minute
Send a journalist, a sponsor or a venue exactly the right assets on a link that looks after itself — no account needed at their end, no files sitting in an inbox for a year.
- Share links that expire on their own
- Cancel a live link the moment an embargo changes
- High-resolution originals protected; previews open to browse
- See exactly what was taken and when
7 days
and the link closes itself, without you remembering
Everything a DAM should do. No modules, no add-ons.
Every feature is in every plan. The only thing that changes is how much you store.
Search across everything
By name, tag, file type or description — the whole library at once, not one folder at a time.
Folders and tags
Nested folders that mirror how you already think, plus tags that cut across all of them.
Entirely your brand
Your logo, your colours and your own address. Nobody can tell it isn't yours.
Guest upload links
Send a photographer, agency or freelancer a link and they upload straight in without an account. It arrives in an inbox for you to file, so nothing lands in the library unseen.
Accounts by type
Admins, uploaders, staff and external users — each seeing exactly as much as they should.
Requests and approvals
Outside users ask, you decide in one click, and the whole exchange is on the record.
Expiring share links
Send assets to someone with no account at all. The link closes itself.
Usage rights
Every asset marked internal-only or cleared for external use, so nobody has to guess.
Consent forms
Signed releases held against the photographs and videos they cover, visible to your team only.
Bulk in and out
Drag a whole folder tree in and the structure is recreated; take a selection or an entire campaign out as one zip. Large video uploads in pieces and resumes.
Video done properly
Thumbnails generated automatically, portrait and landscape both framed correctly, streaming previews.
Download figures
Who took what and when. Usually not what you'd have guessed.
Recycle bin
Deleting takes two deliberate steps, so nothing important rests on someone being careful.
Move and reorganise
Rename, re-file and move hundreds of assets at once, from the front end, without a developer.
Files that stay private
Every file is served through a permission check. Nothing is readable by guessing an address.
Running today, not coming soon
In daily use across real organisations, updating itself.
Everything enterprise DAM does, without the weight
Traditional digital asset management does all of this too. It also charges per seat, takes months, and bills you for the implementation.
| Trove | Traditional enterprise DAM | |
|---|---|---|
| Pricing basis | Storage you actually use | Per named user, per year |
| Adding an agency | Free. Invite as many as you like | Another seat, another line on the invoice |
| Time to live | A day | Weeks to months of implementation |
| Migrating what you have | We do it for you, included | A quoted professional-services project |
| Setup fee | None | Commonly four figures |
| Branding | Your logo and colours throughout, on your own address | Theirs, with your logo in the corner |
| Who you talk to | The people who built it | A ticket queue |
| Contract | Monthly. Leave whenever | Annual, usually multi-year |
Pay for storage. Invite everyone.
Every feature in every plan, and unlimited users on all of them — because a library half your partners can't reach isn't a library. No setup fee, no per-seat charges and no annual lock-in.
250 GB · unlimited users
- Every feature included
- Unlimited users
- Your branding and your own address
- Migration of your existing files
- Email support
500 GB · unlimited users
- Everything in Starter
- Consent and usage-rights tracking
- Priority support, direct to us
- Quarterly review of what's being used
1 TB · unlimited users
- Everything in Standard
- Multiple portals under one account
- Onboarding sessions for your teams
- Named contact
Unlimited users · price on enquiry
- Everything in Library
- Video archives and long-term retention
- Single sign-on and custom retention rules
- Agreed service levels
Prices exclude VAT. Storage adds in blocks, and the number of people using it never changes what you pay.
Live in a day, not a quarter
Start the trial
Tell us your organisation and we set your portal up on your own address, usually the same day. Fourteen days, nothing to pay, no card.
We move your files in
Hand over a drive, a Dropbox or a folder tree and we rebuild the structure inside your library rather than tipping it all into one place.
You invite people
Your team, your agencies, your partners. Each gets the right kind of account and an email showing them how it works.
It looks after itself
Updates install themselves. Backups run. When you need something changed, you talk to the person who wrote it.
The things everyone asks
What is a digital asset management (DAM) system?
A digital asset management system is one organised place to keep the files an organisation depends on — photography, video, logos, brand guidelines, documents — with search, permissions and a record of who used what. It replaces the shared drive nobody can navigate and the transfer links that expire. Trove is a DAM built for organisations that want that without an implementation project attached to it.
How is Trove different to enterprise DAM?
The job is the same; the shape of the deal isn't. Enterprise DAM charges per named user, takes weeks or months to implement, quotes separately for migrating your files and asks for an annual contract. Trove is priced on storage with unlimited users, is live in a day, includes the migration, and is monthly.
What happens to the files we already have?
We move them in for you, included. Hand over a drive, a Dropbox, a SharePoint or a folder tree on a server and we rebuild the structure inside your library rather than dumping everything in one place. You review it before anyone else sees it.
What is included in the free trial?
All of it. Every feature is in every plan, and the trial is a real portal on your own address with your branding on it — not a sandbox. Fourteen days, no card, and if you carry on, nothing has to be rebuilt.
What happens if we run out of storage?
Nothing stops working and nothing gets deleted. The library shows how much you're using as you go, we tell you well before you reach the limit, and you either add a block of storage or move up a plan. Uploads are never blocked mid-campaign because of a number on an invoice.
How do our photographers get files to us?
You send them a link. They open it, put their name in and drag the files across — no account, no password, nothing to install, and large video goes up in pieces so a dropped connection doesn't cost them the whole upload. What arrives sits in an inbox rather than going straight into the library, so somebody at your end files it into the right folder and tags it before anyone else sees it. The link stops working on a date you choose, or the moment you withdraw it.
Really no charge per user?
Really. Per-seat pricing is the thing that stops organisations giving accounts to the agencies, distributors and freelancers who most need one — which quietly defeats the point of having a library. You pay for storage, and you invite whoever you like.
Where does it live, and what's the web address?
On UK infrastructure we run and look after, backed up daily. Your library gets its own address — yourcompany.trovehq.io — and everything on it carries your logo and colours, including the emails it sends. It isn't hosted inside your own website, which is deliberate: nothing we do can affect your site, and nothing your site does can take the library down.
Is it secure?
Every file is served through a permission check rather than sitting at a public address, so nothing is readable by guessing a URL — including previews and thumbnails. Accounts are individual, access is by account type, and every download is logged against a name.
Can people outside our organisation use it?
That's most of the point. External users get accounts that let them browse and request, but not download until somebody at your end approves. For people who shouldn't have an account at all, you send a share link that expires by itself.
What if we want to leave?
It's monthly, and your assets are yours. We hand the whole library back as an ordinary folder structure with the original files in it — not an export you then need our software to read.
Do we need anyone technical?
No. Everything — adding people, making folders, uploading, moving hundreds of files at once, changing the branding — is done from the site itself by whoever runs it. There is no admin panel anyone has to be trained on.
How big can the files be?
Large video is the normal case, not the exception. Files upload in pieces so a half-gigabyte cut doesn't fail at 90%, and it picks up where it left off if the connection drops.
Stop searching. Start creating.
A real portal on your own address with your branding on it, set up by us, usually the same day. Fourteen days, nothing to pay, no card. If you carry on, nothing has to be rebuilt.
- Priced by storage, not seats
- Your branding and your own address
- We migrate your library for you
- Monthly — leave whenever